Reports To: Supply Chain Senior Specialist
Supervises: Supply Chain Analyst
Purpose
Effect quality and timely service delivery that meets or surpass internal client’s expectations within the company’s approved policies and procedures while saving cost for the Company.
Scope of Responsibility & Accountability
- Administration: Support the Head, Supply Chain & Services to implement and ensure the OER Procurement policy and process is adhered to at all times- Review of NTB Memo, TB Memo, BPA Memo, Present Contract Award Recommendation to Tender Board Members for their Approval or Rejection, etc
- Administration: Supervise and direct the activities of the Procurement Analyst.
- Buyer: Negotiate effectively with vendors to achieve a win-win that fosters a healthy relationship with our key suppliers
- Contracts Administration: Review of contract documents, Negotiate Contract Terms and Pricing, finalizing contracts etc
- Cost Savings: Audit and Review JV Partners spend on MMD Activities, Attend NAOC JV Negotiation Meetings
- Bids and Tender Administration: Issue RFQs/ITTS for Tenders.
Major Responsibility Area
- Data Handling: Maintain accurate records of purchases, pricing and other important data.
- Product Purchases: Purchasing goods and services in line with the the Procurement Policy
- Communication with the Suppliers: Via the issuance of RFQs, RFPs, ITTs etc.
- Negotiate the best deal for pricing and supply contracts.
- Estimating and establishing cost parameters and budgets for purchases
- Create and maintain good relationships with vendors/suppliers
- Making professional decisions in a fast-paced environment
- Review and analyze all vendors/suppliers, supply, and price options
- Develop plans for purchasing equipment, services and supplies
- Ensure that the products and supplies are of high quality
- Working with team members and Head, Supply Chain and Services to complete duties as needed
Other Responsibility Area
- Annual Budgeting and budget Monitoring of JV Partners Spend
- Budget compliance
- Reconciliations
- Liaising with Finance for vendor payments
Education, Work Experience, Core Skills Requirement
- CIPS Membership (or any other equivalent Supply Chain Professional Body)
- A good 1st degree with a minimum of Second Class Lower from a reputable University preferably in Business Administration or any other related field with Business/Social Science background
- Minimum of 6 years work experience in supply chain in a structured business environment
- Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel)
- Sound Knowledge of Oracle ERP System
- Excellent interpersonal, communication, and negotiation skills
- Consistent ability to meet and adhere to deadlines
- Result-oriented, creative, lots of initiative & drive, sound ethical values.
- Solid knowledge and understanding of procurement processes, policy, and systems
- Ability to analyze problems and strategize for better solutions
- Ability to negotiate, establish, and administer contracts
- Excellent verbal and written communication skills
- Ability to multitask, prioritize, and manage time efficiently
- Accurate and precise attention to detail
- Ability to work well with management and staff at all levels
- Goal-oriented, organized team player
Competency Requirement
- Numeracy
- Self-Initiative /Decision Making
- Service Orientation & Social Perceptiveness
- Organizing and Time Management
- Strategic Thinking
- Judgment & Decision Making
- Negotiation Skills
- Written/Oral Communication Skills
- People Management Skills
- Timeliness
- Adequate Knowledge of Microsoft Excel
- Team Player
- Sound work Ethics
- Vendor Relationship Management
- Customer Service
- Integrity
- Honesty
- Professionalism
- Good Communication Skills